How to Submit a Reservation Request in EMS

1. Navigate to: reserve.newark.rutgers.edu
2. Log in using your NetID and password.
3. Select the appropriate user type if prompted (Department, Student Org, External Client).

{Screenshot – EMS Login Screen with fields highlighted}

1. From the EMS homepage, select Create a Reservation (or equivalent button).
2. Choose the appropriate booking template or reservation category.

{Screenshot – EMS Homepage with “Create Reservation” button highlighted}

1. Enter your event date.
2. Select start and end times.
3. Click Search to view available spaces.

If your preferred date is unavailable, consider selecting alternate dates.

{Screenshot – Date & Time Search Screen}

1. Review available spaces in the search results.
2. Click the green “+” or “Add” button next to your preferred space.
3. Confirm the booking details before continuing.

{Screenshot – Search Results with Add button highlighted}

If prompted, select:

• Room setup style
• Equipment needs (AV, microphones, podium, etc.)
• Additional services

Some services may require additional review or approval.

{Screenshot – Setup/Services Page}

Complete all required fields, including:

• Event Name
• Event Type
• Expected Attendance
• Event Description
• Sponsoring Department or Organization

Fields marked with an asterisk (*) are required.

{Screenshot – Event Details Page}

1. Review all event information carefully.
2. Confirm dates, times, location, and services.
3. Click Submit Reservation.

Submitting a request does not automatically confirm your event. You will receive a confirmation email once your request has been reviewed and approved.

{Screenshot – Final Review Page}