Campus Event Resource Directory

Not sure which campus office to contact? This directory helps you identify the right partner for your space, service, or compliance needs.

Space Scheduling Offices

These offices manage physical spaces across campus. Contact the office that controls the space you intend to use. If you are unsure where to begin, start with ECS. We will help direct you to the appropriate office if we do not manage your requested space.

Events & Conference Services (ECS)

Managed Spaces:
Paul Robeson Campus Center (PRCC), Ruth Bader Ginsburg Hall (RBG), Express Newark event spaces, and other designated ECS venues.

Best For:
Meetings, conferences, banquets, performances, student organization events, tabling, and external rentals.

ECS also coordinates event logistics including setup, AV, custodial review, and security assessment for spaces it manages.

Contact Events & Conference Services

Academic Scheduling

Managed Spaces:
General-purpose academic classrooms and lecture halls across the Newark campus, including instructional classrooms located in buildings such as RBS, CLJ, and SPAA.

Best For:
Classroom-based meetings, departmental lectures, academic reviews, and student organization events held in instructional spaces.

Important:
Academic courses take priority. Event scheduling for a semester occurs only after that semester's courses are scheduled. Food is not permitted in any academic space.

Contact Academic Scheduling

Express Newark (Studios & Galleries)

Managed Spaces:
Art studios and gallery spaces not reserved through ECS event scheduling.

Best For:
Exhibitions, studio-based programming, and art installations.

Important:

Express Newark Lecture Hall and seminar 425 are scheduled through ECS.

Express Newark Studio & Gallery Reservations

Rutgers Business School (RBS)

Managed Spaces:
Non-classroom conference rooms, specialty event spaces, and administrative meeting rooms within 1 Washington Park.

Best For:
RBS-affiliated events requiring boardrooms or specialty spaces not classified as general academic classrooms.

Important:

Room reservations are managed by RBS Facilities. Classroom reservations within RBS are handled by Academic Scheduling.

RBS Room Reservations

Rutgers Law School – Center for Law & Justice (CLJ)

Managed Spaces:
Study Spaces within the Center for Law & Justice

Best For:
Study groups, individual study, and authorized tutors.

General classrooms within CLJ are scheduled through Academic Scheduling.

RUN Law School Study Spaces

School of Public Affairs & Administration (SPAA)

Managed Spaces:
Specialized meeting and event spaces within the SPAA Building.

Best For:
SPAA-affiliated programming and events requiring internal meeting spaces.

General classroom spaces are scheduled through Academic Scheduling.

Rutgers SPAA Events

Required Event Service Offices

These offices provide essential services that may apply regardless of event location.

Role:
Exclusive caterer for the Paul Robeson Campus Center and preferred caterer for much of the Newark campus.
All catering arrangements must comply with university policy.
Book Catering
Role:
Conducts security assessments, determines police staffing levels, and reviews emergency planning protocols.
For ECS-managed spaces, ECS coordinates the initial security review. Final security determinations are made by RUPD.
Rutgers Public Safety
Role:
Provides custodial services, HVAC adjustments, electrical access, and grounds maintenance.
Contact this office for:
Outdoor electrical needs, irrigation shut-offs for tent installations, or specialized facilities requests.
Rutgers IP&O

Compliance & Risk Offices

These offices ensure events comply with university policy, insurance, and regulatory standards.

Office of Risk Management

Role:
Reviews liability insurance requirements and processes Tenant-User Liability Insurance Policy (TULIP) applications.

Required for external clients and certain vendors.

Contact Risk Management

Protection of Minors Office

Role:
Oversees programs involving guests under the age of 18.

All programs involving minors must be registered in the university’s tracking system prior to the event.

Rutgers Protection of Minors Database

Department of Environmental Health & Safety (REHS)

Role:
Issues food handling permits for non-catered events and reviews fire safety concerns related to specialized equipment, open flame requests, or other regulated materials.

Rutgers REHS

Student & Financial Offices

Office of Student Life & Leadership (OSLL)

Role:
Primary advising office for student organizations.

Student organizations should consult OSLL when developing event concepts prior to submitting space requests.

Contact Student Life

Student Accounting & RaiderLink

Role:
Processes student organization payments and manages financial compliance for recognized student groups.

Payment approvals may be required before event confirmation.

Contact Student Life Accounting

Not Sure Where to Start?

If you are unsure which office manages your requested space or service, begin with Events & Conference Services. We will help direct you to the appropriate campus partner.

Email ECS