Confirm Your Event Details in EMS

After your reservation request has been reviewed and processed, your event details will be reflected in EMS. It is your responsibility to review and confirm that all information is accurate. This guide explains what to check and how to ensure your event is properly finalized.

Step 1: Log Into EMS

Access EMS using your Rutgers NetID and password.

Navigate to My Events or search for your reservation using your Reservation Number.

Step 2: Locate Your Event

Select your event from the list of upcoming reservations.

Click on the reservation name to open the event record.

Step 3: Review Event Details

Carefully review the following information:

• Event title

• Date and time (including setup and breakdown times)

• Assigned space

• Expected attendance

• Setup type

• Audio/visual requests

• Special notes or instructions

Ensure your “Event Time” includes sufficient time for your own setup and breakdown if applicable.

Step 4: Verify Services and Equipment

Confirm that all requested services are reflected in EMS, including:

• Room setup configuration

• AV equipment

• Staffing needs

• Catering coordination (if applicable)

If anything appears incorrect or incomplete, contact your assigned salesperson immediately.

Step 5: Confirm Event Status

Submitting a request does not confirm your event. An event is considered confirmed only when it has been reviewed and approved by ECS.

Check EMS for status updates and respond promptly to any follow-up communication.