Room Layouts & Equipment Options
Explore common room setup styles, available equipment, and support options to help you plan your event layout and logistics.
Room Setup Styles
Room setup availability varies by room. If you're unsure whether a layout is available in your selected space, contact ECS before submitting your request.
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aka "Banquet Rounds"
Round tables arranged for seated dining.
Best for: receptions, formal eventsAvailability varies by room.
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Chairs arranged in a circle with no tables to support open conversation and participation.
Best for: discussions, group dialogue, workshopsAvailability varies by room.
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Tables and chairs arranged in rows facing the front of the room.
Best for: trainings, workshopsAvailability varies by room.
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Rectangular tables arranged in a closed formation for seated discussion.
Best for: board meetings, formal discussionsAvailability varies by room.
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All standard furniture removed to allow for a fully custom setup.
Best for: large activations, flexible layoutsAvailability varies by room.
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Furniture is built-in and cannot be moved or rearranged.
Best for: conference rooms, small meetingsAvailability varies by room.
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Tables arranged in a square with seating on the outside.
Best for: collaborative meetingsAvailability varies by room.
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Open layout with minimal seating to allow for movement and interaction.
Best for: networking, social eventsAvailability varies by room.
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Rows of chairs facing a focal point such as a stage, podium, or screen.
Best for: lectures, presentations
Availability varies by room.
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Tables arranged in a “U” configuration with seating along the outside.
Best for: presentations with group discussionAvailability varies by room.
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Tables arranged to support multiple vendors, exhibitors, or information stations.
Best for: fairs, tabling events, showcasesAvailability varies by room.
Tables & Layout Basics
- Round tables (60" and 72")
- Rectangular tables: 6' x 30" (“standard”), 6' x 18" (“skinny”)
Standard Equipment
- Chairs
- Podiums / lecterns
- Easels
- Coat racks
Specialty Equipment
- Portable stage platforms
- Dance floor (PRCC Essex Room only)
Equipment is subject to availability and room capacity.
Specialty rentals (staging, tents, etc.) must be coordinated through ECS and require prior approval.
- Equipment availability is not guaranteed until your event is confirmed
- Equipment inventory is limited and subject to availability
- Day-of changes are limited to minor adjustments
- Major setup changes may not be possible once preparation begins
- Groups are charged for all requested equipment, regardless of use
- Equipment issues concerns must be reported within 48 hours after the event