Security & Custodial Information
All events hosted in ECS-managed spaces undergo operational review to determine whether additional security or custodial services are required.
Security and custodial staffing are separate services. Requirements are based on risk assessment, attendance, timing, food service, and overall event logistics.
All associated fees are the responsibility of the sponsoring organization, department, or client.
Security Services
All events in the Paul Robeson Campus Center (PRCC) and associated outdoor spaces, Ruth Bader Ginsburg Hall (RBG), and Express Newark (EN) undergo a risk assessment.
Security needs are determined based on factors including:
Event type (concerts, parties, dances, fashion shows, talent shows)
Attendance and guest affiliation (University-only vs. open to the public)
Alcohol service
Presence of dignitaries, elected officials, or controversial speakers
Collection of monetary entrance fees over $250.00
Significant road closures or complex logistics
Guests accompanied by private armed protection
If security is required:
Security is typically scheduled to begin 30 minutes before the event program start time/arrival of guests and conclude 30 minutes after the event program end time/departure of guests.
In some cases, security coverage may be determined by the time that the client or their vendors require access to the space for setup and breakdown.
Security bookings require at least 72 hours’ notice.
Cancellations require 24 hours’ notice. Late cancellations are billed in full.
A four (4) hour minimum service time applies.
Hourly rates are set by Rutgers University Police Department (RUPD) and are updated annually.
Rate Adjustments
Events that are paid in full prior to a rate increase will not incur additional charges.
Events taking place after a rate change that have not been paid in full will have security charges adjusted to reflect the updated rate.
Events may be shut down without refund for occupancy violations, alcohol violations, fire code non-compliance, or other public safety risks.
For detailed security policies and administrative rules, review the full Safety & Security Information Guide.
Custodial Services
Custodial requirements vary by building and are determined during event review.
When custodial staffing is assigned, service generally includes:
Cleaning the event space before and after the event
Monitoring and cleaning restrooms approximately once per hour
Monitoring and removing trash from event rooms as needed
Increased trash monitoring and removal during food service
A four (4) hour minimum service time applies where hourly billing is used.
Paul Robeson Campus Center (PRCC)
Custodial services are required for:
Events taking place outside normal operating hours with food or at least 25 attendees
Events during normal building hours with attendance over 300, regardless of food service
Billing Structure:
Custodial service is billed per hour based on service time, with a four (4) hour minimum. Service time is set from 30 minutes before guest arrival to 30 minutes after guest departure.
Ruth Bader Ginsburg Hall (RBG)
Custodial services are required for:
Great Hall
Events with food
Events over 100 attendees
All Other RBG Spaces
Events with food
Events over 50 attendees
Timing-Based Requirement
Events with fewer than 100 attendees (Great Hall) or fewer than 50 attendees (all other spaces) without food where more than half of the event takes place after 2:00 PM
Billing Structure:
Great Hall: $300 flat fee
All other RBG spaces: $150 flat fee
Fees in RBG generally do not stack, but may increase based on event size or operational complexity.
Express Newark (EN)
Custodial services are required for:
Events with food
Events with attendance over 50 attendees
Billing Structure:
Custodial service is billed per hour based on service time, with a four (4) hour minimum. Service time is set from 30 minutes before guest arrival to 30 minutes after guest departure.
Client Responsibilities
To avoid additional charges:
All trash must be placed inside or immediately next to trash receptacles.
Additional garbage bags may be requested from custodial staff as needed.
All décor must be removed at the conclusion of the event.
Furniture moved during the event must be returned to its original configuration unless otherwise arranged with ECS.
Organizations and clients will be billed for:
Excessive trash or cleanup beyond normal use
Damage to facilities or equipment
Unauthorized décor or materials
Failure to restore the space to its agreed condition
Helium balloons released in the Essex Room (PRCC), Great Hall (RBG), or the Lecture Hall or Lobby (EN) are subject to a $300 balloon removal fee.
Billing & Post-Event Review
If additional security or custodial services are required due to event impact, associated charges will be applied.
Concerns regarding staffing or service must be reported during the event to allow review and resolution. Issues reported after the event may not result in billing adjustments.
Important Notes
Security and custodial requirements are determined through operational review.
All associated fees are the responsibility of the sponsoring organization, department, or client.
Failure to comply with safety, occupancy, or facility policies may result in immediate corrective action, including event shutdown if necessary.
