Safety and Security Info
All events hosted in the Paul Robeson Campus Center, Ruth Bader Ginsburg Hall, Express Newark, and associated outdoor spaces undergo a risk assessment. This review determines the necessity for security personnel, the use of metal detectors, or whether a specific act or performer can be supported.
Factors Influencing Security Requirements
Security needs are determined by a variety of factors, including but not limited to:
Event Type: Higher-risk formats such as concerts, parties, dances, fashion shows, or talent shows.
Attendance: Total number of guests and their affiliation (e.g., University-only vs. open to the general public).
Alcohol Service: Any event where alcohol is being served.
Guest Profile: The presence of internal/external dignitaries or potentially controversial speakers.
Financial Transactions: Events involving the collection of monetary entrance fees.
Logistics: Significant road closures or complex event setups.
Armed Protection: Any guest or VIP accompanied by private armed protection. In these cases, the head of the security detail must contact the Office of Emergency Management directly.
Security Bookings and Fees
If it is determined that your event requires security, the following administrative rules apply. All security-related fees are the responsibility of the sponsoring organization, department, or client.
Scheduling Deadlines
72-Hour Notice: Security bookings require a minimum of 72 hours’ notice. Requests to add or modify security with less than 72 hours' notice may be denied, which could result in the cancellation of the event.
Booking Window: Security must be scheduled to begin 30 minutes before the event start time and conclude 30 minutes after the event end time.
Fee Structure
Hourly Rates: Security fees are set by RUPD. While ECS provides estimates, final hourly rates may differ from published website rates based on current university police scales.
4-Hour Minimum: All security bookings are billed at a minimum of four (4) hours, regardless of the actual duration of the event.
Cancellations
24-Hour Notice: Cancellation of security services requires at least 24 hours’ notice.
Late Cancellations: Security services cancelled with fewer than 24 hours’ notice will be billed in full.
Prohibited Items and Conduct
For the safety of all attendees, ECS and RUPD reserve the right to prohibit items that may interfere with fire code or public safety. This includes the strictly enforced ban on open flames, candles, and certain decorative materials.
Events may be shut down immediately, without refund, for negligence regarding occupancy limits, alcohol violations, or fire code non-compliance.
