Request EMS Portal Access
Access the RU-Newark Reservation and Event Management System (RUN-REMS) to submit and manage event reservations.
RUN-REMS Access
The RU-Newark Reservation and Event Management System (RUN-REMS) is used to submit and manage event reservation requests. Access requirements vary depending on your role and affiliation with the university.
Access by User Type
Access to RUN-REMS varies based on your role and affiliation with the university. Review the sections below for specific guidance.
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Rutgers faculty and staff are automatically granted access to RUN-REMS
- Log in using your Rutgers NetID
If you are unable to access the system:
- Submit a support ticket with IT
Once logged in:
- To reserve space in PRCC, RBG Hall, or EN, please select the ECS Room Reservation Request reservation template
- To reserve a tabling location in PRCC or on the Norman Samuel's Plaza, please select the ECS Table Reservation Request reservation template
- To reserve space in a classroom or other academic location, please select the Academic Scheduling Classroom Request reservation template
- To reserve the iHub, please select the Fiserv + RU-N Innovation Hub reservation template
Faculty and staff may have additional Reservation Templates available to them for spaces not managed by ECS based on their role at the University.
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Student organization accounts are created and managed by ECS
- Login information is emailed to each organization to their org email on file with the Office of Student Life and Leadership at the start of every semester.
If you are unable to log in or need account updates:
- Contact your organization advisor
Once logged in:
- To reserve space in PRCC, RBG Hall, or EN, please select the ECS Student Org Room Reservation Request reservation template
- To reserve a tabling location in PRCC or on the Norman Samuel's Plaza, please select the ECS Student Org Table Reservation Request reservation template
- To reserve space in a classroom or other academic location, please select the Academic Scheduling Student Org Classroom Request reservation template
- To reserve the iHub, please select the Fiserv + RU-N Innovation Hub Student Orgs reservation template
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- Non-Rutgers users and Rutgers guests must request access through ECS
- Complete the EMS Portal Access form to begin the process
- ECS will review your request and provide access if appropriate
Once logged in:
- To reserve space in PRCC, RBG Hall, or EN, please select the ECS Guest Room Reservation Request reservation template
- To reserve a tabling location in PRCC or on the Norman Samuel's Plaza, please select the ECS Guest Table Reservation Request reservation template
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- Access to RUN-REMS does not guarantee space availability
- All requests are subject to review and approval by ECS
- Be sure to provide complete and accurate information when submitting requests
Confidentiality of Reservations
- ECS maintains the confidentiality of all event reservations and client information
- Contact information for event planners or organizations will not be shared
- ECS may only confirm limited reservation details, including:
- Event name
- Date of the reservation
- Scheduled start and end time
- No additional details—including contact information, internal notes, or event specifics—will be disclosed